How to Build a Winning Resume Step by Step

Table of Contents

1. What is a Resume?

2. How to develop a step-by-step RESUME and get interviews

3. Most common mistakes in the Curriculum

4. Free Word Resume Templates

1. What is a Resume?

The curriculum is the document that brings together all the knowledge and experiences that a person has obtained and developed throughout their academic and professional life. It is an essential tool for anyone who aspires to be a candidate for a job, as it will help you access future interviews that can open the door to new professional opportunities in the labor market.

At the end of the article you can find totally free word resume templates to download.

2. How to develop a step-by-step RESUME and get interviews

Every resume is different and unique. For that reason, we do not intend to provide you with an ideal model, but small recommendations and tips that will help you improve yours or make it one from scratch.

If we talk about the EXTENSION of the CV, our recommendation is that you do not exceed:

  • The 2 sheets if you have less than 5 years of professional experience.
  • The 3 sheets if you have between 6 and 15 years of professional experience.
  • The 4 sheets if you have more than 16 years of professional experience.

Accompany the curriculum with a LETTER OR EMAIL OF PRESENTATION , it will give greater professionalism and seriousness.

Keep in mind that the selector must see, in a first and fleeting glance, the MOST IMPORTANT INFORMATION that makes you compatible with the position offered, therefore, use a schematic, legible and attractive structure that favors reading and highlights in bold or in more striking colors relevant aspects such as:

  • University career and other relevant training
  • Positions you have held
  • Languages you master
  • Some other aspect that you consider really important for the position you are applying for

In the PERSONAL DATA it is not necessary that you include too much information or very personal information. It is enough to:

  • Name and Surname
  • Residence (city only)
  • Age (only for young people under 30 years old)
  • Telephone
  • Email
  • LinkedIn: Name and Surname with hyperlink to your profile (if you have)
  • Web with curriculum, portfolio or video curriculum with hyperlink (if you have)
  • Photo:
    • with suit, shirt or professional wardrobe
    • a smile is always very pleasant and transmits closeness
    • avoid cropped photos or TYPE DNI (face only) and open the map a little when making it
    • preferable with smooth background or professional environment

n the ACADEMIC AND COMPLEMENTARY TRAINING it includes the university career, FP, masters, postgraduate courses, courses, etc., and places the training from most recent to oldest, always using the same structure by indicating the following aspects:

  • Start Year and End Year
  • Title
  • Hours (hours only in courses, master’s degrees, etc., is not necessary in formal training)
  • Training Center
  • Main knowledge acquired

In the PROFESSIONAL EXPERIENCE includes the jobs you have held and the internships, scholarships, collaborations, volunteering, etc., that you have done and that have to do with the job to which you aspire or, at least, with the department in which you want to work. Don’t forget to place the stalls from most recent to oldest. Always use the same structure and indicate, as far as possible, the following aspects:

  • Month-Year beginning / Month-Year end
  • Stand
  • Company, Sector of activity or brief description thereof
  • Functions
  • More relevant projects and clients (if you have or work in this way)

If you have had other work experiences that have nothing to do with your professional goals, but you believe that they may be relevant for the acquisition of professional skills or general knowledge, such as: customer service, people management, public speaking, etc., we recommend you include a section of: OTHER EXPERIENCES or OTHER EXPERIENCES DURING MY STUDIES, and include here aspects such as: volunteering, giving private lessons or talks, participation in discussion clubs, reading, if you write a blog, if you have been awarded any prize and what, if you have collaborated in the organization of an event or activity at the university, etc.

In the LANGUAGES, include all the languages you speak and indicate the level of proficiency you have in each of them, with a scale that is understandable to everyone, for example: A1, A2, B1, B2, C1 or stars, bars, etc. It also includes, under each language, aspects that prove their knowledge: certifications, degrees, stays abroad, mother tongue, etc.

  • Language
  • Level
  • How it has been acquired and how it is maintained today

Technological knowledge includes the programs and technological tools that you master and the level you have in each of them. To represent the level of domain you can use scales that are equally understandable to most, for example: bars, stars, circles, etc. Place the programs starting with the one(s) that you master the most and that are most relevant to the position.

  • Program or Technological Knowledge
  • Level on a scale


In OTHER DATA OF INTEREST you can include all those aspects that you consider relevant or significant for the position in question, such as:

  • Strengths and soft-skills more developed: maximum 5.
  • If you have a driving license and your own car.
  • If you have immediate onboarding availability.
  • If you have availability to work full-time or part-time.
  • If you have availability to travel nationally and internationally.
  • If you have availability to change your place of residence nationally and internationally.
  • Contact details for the request for recommendations or the link to your profile in professional networks, where you can read recommendations that third parties have made about your work or studies, such as LinkedIn.
  • Hobbies that you practice or have practiced, especially if with them you have been able to acquire professional skills that you can later apply in a work environment. To give you an example, if you mention that you practice a group sport of competition you will be highlighting that you have a personality that tends to teamwork, perseverance, results-oriented, etc.
  • Or any other aspect that adds value to your candidacy.

3. Most common mistakes in the Curriculum

  • Lack of photography: Many resumes do not include photography, which is a mistake. Similarly, another percentage include an inappropriate photo. Our curriculum should be a reflection of our professionalism, since that is what we intend to convey to the coach to whom it is addressed and, therefore, it is as important to include a good photograph as that it is as professional as possible, discarding photos such as: instagram, facebook or with an informal look, more typical of walking around the house or moments of leisure. Keep in mind that this element will be, with greater or lesser success, one of the most striking of our curriculum. A picture is worth a thousand words, just like a smile.
  • Do not include date of birth or age: Like not including a photograph, omitting age detracts from the attractiveness and reduces the visibility of our resume. It is true that both image and age should not be determining factors in a selection process and that we should be chosen according to our worth, translated into experience and training, but more certain is that the selectors take into account these small details, especially if age is linked to being able to receive bonuses or hiring aids.
  • Unprofessional email address: You should think about how you would like your email address to appear on your business card. Run away from diminutives, motes, pseudonyms, fictional characters or the like. It is not about being original, but, rather, professional. Therefore, follow our advice and try to include your name and surname, either combining with underscores or periods. There are several options. Find the most suitable one.
  • Lack of detailed description of our work experience: In many cases people are limited to stating the position and the company, which is not of great help to potential recruiters, since it does not provide much information. As advice we recommend you include the roles and responsibilities of the positions held, and even more relevant clients and projects if we work in this way, or contributions and most important achievements that we have achieved.
  • Not being up to date or not being recycled: It is necessary to show that we are restless and active people. Anything goes in this regard, both training courses and any type of professional activity such as congresses, conferences, self-learning, etc. As insignificant as it may seem sum. You can also demonstrate this with personal projects, collaborations in blogs, NGOs, helping a family member or friend in your company, etc. Don’t mind including this information in your resume if you think it can add value.
  • A resume not suitable for the requested position: We recommend that you have a single resume with all the information and that you create copies for each job, in this way, you can delete irrelevant information, change the place of the information depending on the job, etc., without fear of losing data. It highlights in a special way (for example in bold) all the information that you are asked for in the job offer and that you meet, type: training titles, name of the positions, level of the languages, specific computer knowledge and competences.
  • Lack of consistency: Spend some time checking and sorting the dates of both your jobs and any academic and complementary training. The inconsistency detracts from credibility and therefore the options for achievement. Do not limit yourself to stating only the year, be more specific and include the month of incorporation or completion in the case of jobs. Also check that your resume in professional networks such as LinkedIn is identical to your resume on paper, are aspects that recruiters usually contrast.
  • Neglect spelling or design: This mistake is enough to rule out a candidate who, in principle, could be suitable for the job. Start taking care of spelling in your daily life and consult what is necessary to avoid this type of mistake. We recommend an attractive, schematic and easy-to-read resume design. To comply with this last aspect, below we offer you totally free, different templates in word that will help you to develop your own resume or improve the one you already have.

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